OVC Publishing Guidelines, Fourth Edition

• NCJ Number: 249930
• Date Published: July 2016
• Length: 3 pages
• Agencies: OVC
• Publication Type: Technical Assistance; Report (Technical Assistance); Legislation/Policy Description; Instructional Material

Annotation

These guidelines for submitting material for publication by the U.S. Justice Department's Office for Victims of Crime (OVC) address file setups for charts and photos and accessibility features for videos.

Abstract

Grantees receiving awards from OVC must deliver a final submission package to their grant monitors 30 days before the end of the grant or cooperative agreement. Requirements vary by the type of end product (e.g., hard copy, electronic, multimedia). For publications (charts and photos), one electronic copy of the final draft in Word and one high-resolution copy of any materials not available in electronic format (e.g., tables, charts, forms, and illustrations) are required. Written permission to replicate forms, articles, photos, training materials, etc., must be obtained. Captions and "all tags" for charts and photos must be provided, along with an executive summary of the publication or product. Statements must be provided to highlight the significance of the content or its special relevance to the field and describe why the proposed product will be useful in the field. For videos, there are five publishing guidelines. First, the package should contain all files of the final product, including OVC's standard accessibility features. Second, when applicable, individual release forms, licensing agreements, or written permission to replicate information or materials are required. Third, copies of all comments from peer reviewers or pilot-test participants are required, if conducted prior to submission to OVC. Fourth, an executive summary should highlight significant findings. Fifth, the package should contain statements that highlight the significance of the content or its special relevance to the field and describe why the proposed final format of the product will be useful in the field.