HAWAII - PROPOSED MANUAL RECORDS MANAGEMENT POLICIES AND PROCEDURES FOR CORRECTIONS DIVISION, BOARD OF PAROLES AND PARDONS ADMINISTRATOR AND FIELD SERVICES AND CORRECTIONS RESEARCH AND STATISTICS BUREAU

• NCJ Number: 39816
• Date Published: 1976
• Length: 139 pages
• Grant Number(s): 75-ED-09-0020; 75A-1.1A; 75A-1.7A
• Sponsoring Agency: US Dept of Justice
• Corporate Author: Hawaii Dept of Social Services and Housing
• Sale Source: National Institute of Justice/
• Language: English
• Country: United States of America

Annotation

THIS REPORT WAS COMPILED TO SERVE AS A GUIDELINE TO AGENCIES IN THE HAWAII STATE CORRECTIONAL SYSTEM FOR STREAMLINING EXISTING MANUAL FILING SYSTEMS AND MAKING THEIR FILES MORE USEFUL.

Abstract

TO ACCOMPLISH THIS, THE INTERNS WHO CONDUCTED THE STUDY RECOMMENDED PERIODIC REMOVAL AND DESTRUCTION OF CASE FILES. THE PROCEDURES RECOMMENDED FOR HANDLING INACTIVE CASE FILES INVOLVED RETAINING RECORDS FOR A CERTAIN NUMBER OF YEARS AFTER RELEASE FROM CORRECTIONAL SUPERVISION, BASED ON CRIME SERIOUSNESS. AFTER THIS TIME, CASE FILES WOULD BE SUBJECT TO A PURGE REVIEW. DURING THE PURGE REVIEW, INFORMATION IN THE CASE FILES TO BE USED FOR RESEARCH, HISTORICAL OR STATISTICAL PURPOSES WOULD BE COMPILED ON A MASTER DOCUMENT. THE MASTER DOCUMENT WOULD THEN BE MICROFILMED TO BE STORED INDEFINITELY. THE REST OF THE INFORMATION IN THE CASE FILE, IF FOUND USELESS, WOULD THEN BE DESTROYED. IT WAS INTENDED BY THE AUTHORS THAT SPECIFIC POLICY FOR EACH INDIVIDUAL AGENCY BE DEVELOPED IN-HOUSE ACCORDING TO NEED. (AUTHOR ABSTRACT MODIFIED)..EB