NCJ Number
250107
Date Published
December 2009
Length
8 pages
Annotation
This report by the U.S Justice Department's (DOJ's) Office of Justice Programs' (OJP's) Office of Audit, Assessment, and Management (OAAM), which has oversight of OJP's grant monitoring, presents OAAM's FY 2009 activities intended to improve OJP's grant monitoring.
Abstract
In FY 2009, OAAM released the new Grants Management System (GMS) monitoring module. The updated GMS has several functional improvements, including system workflow, which requires grant managers to send reports and letters to their supervisors for review. The module also provides the ability to track monitoring on a site-visit and individual grant basis, issue/finding resolution and tracking, and a grantee interface for sending formal correspondence. The monitoring module facilitates the inclusion of a variety of supporting documents related to monitoring, and it tracks the date that monitoring documentation has been completed. In addition, OAAM developed a formal definition of the term "issues for resolution" and delineated policies on documentation, issuance, and resolution of issues in the Grant Manager's Manual (GMM). OAAM also provided targeted grant monitoring training to OJP grant managers. These FY 2009 OAAM activities are intended to improve compliance with the policies and procedures outlined in the GMM, strengthen grantee oversight, and ensure that grantees are receiving consistent and quality feedback and assistance from grant managers. Throughout FY 2009, OAAM identified opportunities to further improve grant monitoring activities. These proposed improvements are outlined in this report.