U.S. flag

An official website of the United States government, Department of Justice.

NCJRS Virtual Library

The Virtual Library houses over 235,000 criminal justice resources, including all known OJP works.
Click here to search the NCJRS Virtual Library

Officer Coded Report Forms

NCJ Number
95198
Journal
FBI Law Enforcement Bulletin Volume: 53 Issue: 8 Dated: (August 1984) Pages: 16-22
Author(s)
S G Deaton
Date Published
1984
Length
7 pages
Annotation
This article discusses the Integrated Criminal Apprehension Program (ICAP) model and how officer coded, crime analysis-oriented report forms enhance this system.
Abstract
The ICAP logically flows through four steps: data collection, analysis, planning (a formalized integrated decisionmaking process by supervisors and administrators), and service delivery. The catalyst for future development under ICAP is a redesigned report system. The characteristic ICAP model emphasizes detailed suspect descriptions and/or suspect method of operation profiles using a 'decision box' format. In the report's suspect description section, categories are defined by generalized descriptors designed for rapid sorting and arranged in checkbox fashion on the report form. The Eugene Police Department (Oregon) has expanded its crime analysis information requirements and uses a separate coding sheet which includes victim and suspect actions and vehicle classifications. The Portland Police have devised a different method. Report forms are in tablet form with coding sheet overlays so the writer merely transfers a series of numbers corresponding to crime analysis information from the coding sheet to the report form before removing it from the tablet. This method requires a heavy reliance on automated data processing equipment. Officer coded report forms decrease errors between the report write and the report processor, report preparation time, report processing time, and collection of repetitive subjective data. Report accuracy, ease of data retrieval, interagency communication, and cost savings are increased. The article includes figures and sample report forms.