NCJ Number
229664
Date Published
2009
Length
80 pages
Annotation
This report presents the standard functional specifications for law enforcement Records Management Systems (RMS) prepared by the Law Enforcement Information Technology Standards Council(LEITSC).
Abstract
The RMS is an agency-wide system that provides for the storage, retrieval, retention, manipulation, archiving, and viewing of information, records, documents, or files pertaining to law enforcement operations. An effective RMS allows single entry of data while supporting multiple reporting mechanisms. In 2003, the LEITSC identified the need to develop a set of standard functional specifications for law enforcement RMS to help guide agencies during the request for proposal (RFP) and procurement process. This report was developed, with support from the U.S. Department of Justice, Bureau of Justice Assistance, with the intent to provide a starting point for law enforcement agencies to use when developing RMS RFPs, to streamline the process and lower the cost of implementing and maintaining an RMS, and promote information sharing and best practices. The report presents the standard functional specifications for law enforcement RMS. The specifications were developed to depict the minimal amount of functionality that a new law enforcement RMS should contain. In Version I of the standard functional specifications for law enforcement RMS business functions were addressed, such as master indices, investigative case management, arrest, crash reporting, field contact, pawn, fleet management, analytical support, and RMS interfaces. Version II includes all the business functions addressed in Version I as well as several new features which include: 1) change term from traffic accident reporting to crash reporting; 2) language in the general requirements section on service oriented architecture (SOA) and the justice reference architecture (JRA), software as a service (SaaS), privacy and data quality; 3) updates to the protection order module; 4) discussion of the suspicious activity report exchange; 5) discussion of the Federal Bureau of Investigation, National Data Exchange (N-DEx) exchange program; and 6) discussion of statutory registrations. Figures and appendixes